Introduction
Unions Tasmania ("we," "our," "us") is committed to protecting the privacy of all visitors to our website. This Privacy Notice outlines how we collect, use, disclose, and protect your personal information in compliance with the General Data Protection Regulation (GDPR), the Australian Privacy Act 1988, and the Tasmanian Personal Information Protection Act 2004 (PIP Act).
By using our website, you agree to the terms outlined in this Privacy Notice. If you do not agree with the terms, please discontinue use of our website.
Information We Collect
We may collect the following types of personal information when you interact with our website:
1. Personal Information Provided by You:
- Name, email address, phone number, or other contact details when you submit inquiries or subscribe to our newsletters.
- Information provided when signing up for events or membership.
2. Automatically Collected Information:
- IP address, browser type, operating system, and device information.
- Pages visited, time spent on the website, and navigation patterns (collected via cookies and analytics tools).
3. Sensitive Information:
- For example, trade union membership or affiliations, if voluntarily provided during membership applications or other interactions.
How We Use Your Information
We collect and use your personal information for the following purposes:
- To respond to your inquiries and provide requested services.
- To process event registrations, membership applications, or subscriptions.
- To send newsletters, updates, and promotional materials (with your consent).
- To improve our website’s functionality and user experience.
- To comply with legal and regulatory obligations.
Legal Basis for Processing
We process personal information based on the following legal grounds:
- Consent: When you provide explicit consent for specific purposes (e.g., subscribing to newsletters).
- Contractual Necessity: To fulfil contracts, such as membership agreements or event registrations.
- Legal Obligations: To comply with applicable laws, including the GDPR, Australian Privacy Act, and PIP Act.
- Legitimate Interests: To improve our website and ensure its security.
Cookies and Tracking Technologies
Our website uses cookies to enhance your browsing experience. Cookies may collect information about your preferences and online behaviour. Data is collected at an aggregate level. You can manage or disable cookies through your browser settings.
Disclosure of Your Information
We do not sell or rent your personal information. However, we may disclose your information to:
- Service Providers: Third-party providers who assist us in delivering services (e.g., hosting, analytics).
- Legal Authorities: Where required by law or to protect our legal rights.
- Affiliates: Other organisations with whom we collaborate for union-related activities, with your consent.
International Data Transfers
Suppose your personal information is transferred outside of Australia or the European Economic Area (EEA). In that case, we ensure appropriate safeguards, such as Standard Contractual Clauses, are in place to protect your data.
Data Retention
We retain personal information only as long as necessary to fulfil the purposes for which it was collected or to comply with legal obligations. Specific retention periods include:
- Individual records: Retained for 7 years after cessation of membership.
- Inquiry data: Retained for up to 1 year after resolution.
- Analytics data: Retained for up to 2 years.
Security Measures
We implement technical and organisational measures to safeguard your personal information, including:
- Encryption for data transmission.
- Secure access controls to sensitive data.
- Regular security audits.
Your Rights
As a user, you have the following rights regarding your personal information:
- Access: Request a copy of our personal information about you.
- Correction: Request corrections to inaccurate or incomplete information.
- Erasure: Request deletion of your personal information (subject to legal exceptions).
- Objection: Object to specific data processing activities.
- Withdraw Consent: Withdraw consent for processing activities relying on your consent.
To exercise your rights, contact us at [email protected].
Contact Information
For inquiries or complaints about this Privacy Notice, please contact:
Unions Tasmania
Email: [email protected]
Phone: (03) 6216 7600
Address: 212 Liverpool Street, Hobart TAS 7000
Updates to This Privacy Notice
We may update this Privacy Notice periodically to reflect changes in legal requirements or our practices. Updates will be posted on this page, and we encourage you to review this Privacy Notice regularly.
Last Updated: 24th of March 2025
